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Collaborating on mind maps

Real time collaboration

Mindomo enables real-time collaboration which means that users can work together, at the same time, on the same mind map, no matter their location, all they need is a good internet connection.

The users that work simultaneously will be highlighted in different colors on the bottom right corner of the map.

Note

Undo and Redo options are disabled when you are working with other users simultaneously on the same mind map.

Working with external collaborators

You can share your mind map with external collaborators and turn them into guest users with premium editing rights (modify the maps, attach personal files, upload web images, download as PDF, print, etc.) regardless if the guests have free accounts or they are unregistered users.

Note

A guest user is an external collaborator which you enable to access and edit your mind map using all of Mindomo's premium features.

In order to enable the guest editing functionality, all you need to do is check off the option Anyone with a link can edit and share the link to the mind map.

Info

The guest editing functionality is available only with a paid Professional subscription and you can share your mind map with an unlimited number of guest users. Up to 5/10/15 guests can work at the same time, on the same mind map, depending on the package you choose.

Collaborating within a team

If you're part of a team and you want all the team members to bring their input and work on the same mind map, use the Shared Team folder where the entire group will have instant access. All the mind maps created/moved to this folder will become available and editable for the whole team, no individual sharing needed.

Info

The access to the Shared Team folder is available only with a paid Team subscription, which comes with a team administration interface where you can add/remove people, depending on the project.

Team collaboration versus External collaboration

Are you being more productive as part of a team? Or you'd rather collaborate with external partners? Depending on your work-flow, you can choose between:

Professional subscription, suited for collaborating with external partners, as it allows them to benefit from premium features while working on the mind maps you shared with them. The mind maps will not have any restrictions even if your collaborators are free users and they can utilize the link for editing in case they don't have Mindomo accounts.

and

Team subscription, suitable for teamwork as it gives the team members access to all the premium benefits and each of them can create unlimited maps and are enabled to use and edit the Shared Team folder. All the maps created/moved in this folder are editable and accessible to all team members.

Working on the go (online & offline)

When it comes to teamwork and collaboration, you need to be able to work both online and offline.

Mindomo enables you to create a mind map locally and upload it online using the Sync & Save Online feature. Once the mind map is synced, you can make it public or keep it private and share it only with your collaborators.

You have the option to work offline on a local copy on the Desktop version of Mindomo. When the internet is restored, you can sync your changes online and merge them with your team's.

Click on Sync & Save Online, then add your registration email and password with which you are registered in Mindomo and click on Login (1). If you don't have a Mindomo account yet, you can go to the Sign Up page and create one (2).

With the Sync & Save Online feature you can upload your local map and all its attached files in the cloud. If your map is already synced with the cloud, use the Sync & Save Online to see all recent online changes.

During the syncing process, your local files will be uploaded to the Mindomo server, while the files attached online will be downloaded and saved locally. Of course you can choose to sync your map without uploading the files to the server or downloading them locally.

To share your mind map with Mindomo Desktop collaborators, use the Pack Map functionality (1 & 2). This will compress your mind map and all its attached files into a single .pmom file saved locally (3).

Share the *.pmom file with your collaborators and they can open your mind map along with all its attached files from their own computers (4 & 5).

Overview of all mind map changes

In order to keep track of all the changes on your mind map and have a clear overview of the work process, use the option View changes for map from the Tools in the Menu icon. The mind map will open in another tab in playback mode.

If there are two or more users working at the same time on the same mind map, they will be highlighted in different colours. Their changes will be displayed with a unique colour as well in order to simplify your work process and to track their changes easily.

You can pause the playback mode anytime and from the Options icon (1) you can make a copy of the mind map version (2).

If you want to have a more detailed overview of the mind map history, click on View details for all changes. (3). You will see the modifications sorted by day and hour and you can filter the users by name and see exactly what content they changed.

Real time chat

This functionality will enable you to share information or brainstorm in real time and with no delays, with your guests or team members.

The chat option is available for all subscription plans, including the free accounts and it becomes available as soon as two or more people are active ont he same mind map, at the same time.