Search and filter tasks in a mind map

This feature allows you to quickly locate all tasks across your mind maps, concept maps, and Gantt charts, keeping everything neatly organized in one central location. You no longer need to open each map individually or rely on email notifications.

You can also quickly identify upcoming deadlines and see which tasks require immediate attention.

Search and filter tasks in a mind map

In a mind map, you can filter tasks by:

Label
Assignee (Mindomo user or Ghost user)
Due date
Priority
Progress
Icons

Search in a mind map

You can see the tasks assigned to you or someone else with Search or Filter options. You can also look for any topics in a mind map, even if they are not tasks.

With the Search option, all search results will be highlighted while the rest of the mind map will appear blurred.

Filter tasks by Label

Labels help you tag words inside topics so you can find them more easily later on. When searching, you’ll see accurate matches that include the tagged phrases.

To add a label, type ‘#’ followed by your word, then press Enter. For example: #new.

Hashtags will appear in the filtering bar, along with the number of times they were used in your map

If you filter by label, the results will show the topics that contain them and all the task-related subtopics, even if they don’t contain those specific hashtags.

Filter tasks by Assignee

You can assign tasks to one or more of your collaborators, and they can assign tasks back to you. Filter tasks by their assignee - either by the names of registered Mindomo users or by searching for the names of the ghost users’ you’ve created.

Search and filter tasks assigned to Ghost Users

With ghost users, you can monitor tasks’ progress without involving your colleagues on the map. You can filter and search tasks based on the assigned ghost user(s). The ghost user name will appear in your Tasks list and Search.

Filter by Priority

This filter allows you to quickly narrow down your task list based on the urgency or importance assigned to each task.

By selecting one or more priority levels, you can focus only on the tasks that matter most right now.

Filter by Progress

This option allows you to view only the tasks that match a specific completion stage.

The icons used in this filter reflect the same progress indicators shown on the map and update automatically as the task’s progress changes.

Using this filter helps you track your workflow, manage ongoing tasks, and quickly identify what needs attention next.

Filter tasks by Icons

You can also filter by icons, which will be shown in the Filter section, below the Progress section. You will see the icons you have used in the Search bar and you can choose from there.

Search and filter tasks from the Dashboard

To get an overview of all your tasks from all mind maps, concept maps, and Gantt Charts, you can search and filter them right from the Dashboard. You can see tasks with upcoming due dates, urgent tasks, updated tasks, completed tasks, etc.

When you click on the Search bar, a list of queries and a short description for each will be shown.

Filter tasks by the assignee

To find only the tasks assigned to a specific person (including yourself), you can use one of the following queries (the results shown will be tasks from your diagrams and from diagrams that are shared with you):

Query	Description
`assigned:me`	Show all tasks assigned to me (and are not closed)
`assigned:(user name)`	Show all tasks assigned to (given user) (and are not closed)

Filter topics by their creation date

You can also filter topics from your diagrams by the date when they were created or modified (the results shown will be topics from your diagrams and from diagrams that are shared with you):

Query	Description
`created:today`	Show all topics created today
`created:yesterday`	Show all topics created yesterday
`created:week`	Show all topics created this week
`created:month`	Show all topics created this month
`created:me`	Show all topics created by me
`created:(user name)`	Show all topics created by (user name)
`modified:today`	Show all topics that were modified today
`modified:yesterday`	Show all topics that were modified yesterday
`modified:week`	Show all topics that were modified this week
`modified:month`	Show all topics that were modified this month

Filter tasks by their status

You can filter tasks using different queries. The results shown will be tasks from your diagrams and from diagrams that are shared with you.

Query	Description
`is:task`	Show all tasks (closed tasks and open ones)
`is:due`	Show all tasks that are due
`tasks:all`	Show all tasks (closed tasks and open ones)
`tasks:due`	Show all tasks that are due
`tasks:open`	Show all open tasks
`tasks:closed`	Show all closed tasks

Filter open tasks by the scheduled date

You can search for tasks that have a specific start date or a specific due date (end date). The results shown will be tasks from your diagrams and from diagrams that are shared with you.

Query	Description
`due:all`	Show all tasks that are due
`due:today`	Show all tasks that are due today (and are not closed)
`due:tomorrow`	Show all tasks that are due tomorrow
`due:week`	Show all tasks that are due this week (and are not closed)
`due:month`	Show all tasks that are due this month (and are not closed)
`start:all`	Show all tasks that are already started (and are not closed)
`start:today`	Show all tasks that have the start date today
`start:tomorrow`	Show all tasks that have the start date tomorrow
`start:week`	Show all tasks that have the start date this week
`start:month`	Show all tasks that have the start date this month

Filter closed tasks by the finishing date

You can search only for closed tasks from your diagrams and choose when they were closed. The results shown will be tasks from your diagrams and from diagrams that are shared with you.

Query	Description
`closed:today`	Show all tasks closed today
`closed:yesterday`	Show all tasks closed yesterday
`closed:week`	Show all tasks closed this week
`closed:month`	Show all tasks closed this month

Filter tasks by priority and completion level

You can filter tasks by priority or completion level using the following queries (the results shown will be tasks from your diagrams and from diagrams that are shared with you):

Query	Description
`priority:(number)`	Show all tasks with priority (number) (and are not closed)
`complete:(number)`	Show all tasks that are (number)% completed (and are not closed)