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Search and filter tasks

With this functionality, you can find with ease all tasks from mind maps, concept maps, and Gantt charts and keep them organized. You do not need to look in each mind map or Gantt Chart to find tasks and not even wait for the tasks notifications through e-mail. You will see them in one place. In this way, you will get a better overview of all projects and tasks assigned to you and others.

Furthermore, you will be able to identify what are your deadlines and what tasks are urgent.

Search and filter tasks in a mind map

In a mind map, you can filter tasks by:

  • assignee (user with an account or ghost user)
  • hashtags
  • icons

Search in a mind map

You can see the tasks assigned to you or someone else with Search or Filter options. You can also look for any topics in a mind map, even if they are not tasks.

With the Search option, all search results will be highlighted while the rest of the mind map will appear blurred.

Filter tasks by Assignee

You can assign tasks to one or more of your collaborators, and they can assign tasks back to you. Filter tasks by their assignee - either by the names of registered Mindomo users or by searching for the names of the ghost users’ you've created.

Search and filter tasks assigned to Ghost Users

With ghost users, you can monitor tasks’ progress without involving your colleagues on the map. You can filter and search tasks based on the assigned ghost user(s). The ghost user name will appear in your Tasks list and Search.

Filter tasks by Hashtag

Hashtags help you tag words in topics to find them easier later on. You will see accurate matches for your search that feature individual phrases in the searched content.

To add a hashtag, type '#' and your word right after that, then press Enter. It should look like this #online.

Hashtags will appear in the filtering bar, along with the number of times they were used in your mind map (1).

If you filter by hashtags, the results will show the topics that contain them and all the task-related subtopics, even if they don't contain those specific hashtags.

Filter tasks by Icons

You can also filter by icons, which will be shown in the Filter section, below the Hashtag section. You will see the icons you have used in the Search bar and you can choose from there.

Search and filter tasks from the Dashboard

To get an overview of all your tasks from all mind maps, concept maps, and Gantt Charts, you can search and filter them right from the Dashboard. You can see tasks with upcoming due dates, urgent tasks, updated tasks, completed tasks, etc.

Therefore, you can filter tasks on the Dashboard by:

  • assignee (assigned to you, assigned to you that are due, assigned to a given user or ghost user)
  • due date
  • priority level
  • date of creation
  • date of completion
  • updates

If you go to the Dashboard and click on #tips in the Search bar, you will see a list of hashtags that will optimize your search and filtering.

Filter tasks by Assignee

Use the hashtag #tasks:mine to see all tasks assigned to you.

Use the hashtag #tasks:(user name) to see all tasks assigned to a Mindomo user or a ghost user.

Filter tasks by the Due Date

Use the hashtag #tasksall:due to see all tasks that are due to remember what your team's workflow should be. You will see all the tasks on all the maps you have access to, whether they are yours or shared with you.

Use the hashtag #tasks:due to see all your due tasks.

Filter tasks by their due dates to see overdue and upcoming tasks. In this way, you will be able to prioritize urgent tasks. You can use hashtags like:

  • #tasks:today
  • #tasks:tomorrow
  • #tasks:week
  • #tasks:month

Filter tasks by Priority Level

Set priority levels for tasks so to optimize filtering based on the first concern. You will save a lot of time if you don't have to look for tasks separately in each mind map, and filter them instead by hashtags such as:

  • #tasks:priority1
  • #tasks:priority2

Priority levels go from 1 to 9, level 1 being the most critical.

Filter tasks by Creation Date

You can filter your tasks by the time they were created to see how much it took to complete them. Use hashtags like the ones below to filter your tasks based on the date they have been created:

  • #tasks:created:today
  • #tasks:created:yesterday
  • #tasks:created:week

Filter tasks by Completion Date

Seeing completed tasks motivates you to get things done more and more efficiently. Use the hashtag #tasks:closed:today to have an overview of all the tasks completed today.

You can also use hashtags like:

  • #tasks:closed:yesterday
  • #tasks:closed:week

Filter tasks by Updates

If you want to get an overview of all tasks and see the improvements that you and your colleagues have made, you can filter your tasks by the day they have been modified, using these hashtags:

  • #tasks:modified:today
  • #tasks:modified:yesterday
  • #tasks:modified:week

Filter mind maps by Creator and Updates

When you create mind maps and share them with your collaborators, they can contribute and update them. To see all changes made on your shared maps, supposing you didn't enable email notifications for map changes, use the Search bar from the Dashboard to filter your mind maps by:

  • creator
  • updates

You can filter mind maps based on the name of the collaborator that has created them. Use the hashtag #maps:(user name) to search for the maps created by a given user.

You can filter your mind maps based on the day when the changes were made. Use the following hashtags to see the mind map updates made by you and your collaborators:

  • #maps:today
  • #maps:yesterday
  • #maps:week
  • #maps:month